How to Handle Grumblers? Fukuda’s Parable in the Age of AI (part 2)

 

So how should we handle Grumblers? Some years ago, I introduced a transformation metaphor in a book called Andy & Me. The metaphor & underlying principles hold true & help us navigate intense turbulence. 

The Most Common Mistake

Grumblers comprise 10 to 20% of the organization. They cross their arms & resist any change. ‘This is sure to fail,’ they mutter. ‘The old way was perfectly fine.’ Common mistake: paying attention to Grumblers, giving them a platform or trying to understand or change them. The truth is, you can almost never change them, and if you do, it’s rarely worth the effort. [Caveat: on occasion, you’ll discover a Grumbler who is capable & cares deeply but has been thwarted by poor management. Such people can be diamonds in the rough.] How to manage Grumblers?  Here are noteworthy approaches.

Steve Jobs, Jack Welch & Toyota

No bozos ever! Steve Jobs’ wise & witty aphorism informed Apple during its glory years. The key, Jobs suggested, was to screen Grumblers & other bozos in the recruitment phase. (‘No bozos ever’ is a robust philosophy in all areas of life, no?)

Cull the bozos! Jack Welch’s philosophy centered on candid feedback, aggressive talent differentiation (the "20-70-10" model), and empowering CHROs to act as the "Head of Player Personnel" to build winning teams. Welch famously declared that CHROs were as important as CFOs.

Everybody deserves a chance. This is Toyota’s philosophy, which I absorbed as a young manager & engineer. This can work well if you have an excellent recruiting, training & development systems, as well as a fair process for culling Grumblers.  (Companies with strong team cultures often let teams handle difficult internal issues & generally support the team’s personnel decisions.)

My Preference: Ignore the Grumblers

My preference is to ignore Grumblers. Do not try to argue, understand or provide them with a platform. This may seem counter-intuitive.  (Shouldn’t we fix our weak points?) Grumblers are an energy & creativity sink. Focus on developing & rewarding your Rowers.

Proviso: If a Grumbler is actively sabotaging your transformation efforts, you must act.

Grumblers in the Age of AI

Here’s a common scenario: We’re working on a major improvement or Innovation project. We have access to AI agents & related tools, but a minority resist new ways of working.  Some are overt in their resistance.  (I have a PhD in marketing. What is this Growth Hacking stuff?). They’ll openly argue & actively resist any change.

Other grumblers are more subtle and play various destructive power games. Here are a few:

·       Blame game – (See what you made me do!)

·       Scapegoating

·       Withholding information

·       ‘Silly bugger’ (British slang) – wasting time, fooling around, or acting in an annoying way.

World class management systems make What is Actually Happening visible. (This is one of my priorities in any mentoring engagement.) You can run but you cannot hide.  Grumblers, game-players, fakers and the like are quickly exposed.

I advise my mentees to create stages, forums, and ‘shows’ wherein your stars can shine. These can be Shark Tanks, Innovation Councils, Pitch Competitions, Problem Solving Fairs and the like.  The point is to provide a showcase for your best and brightest. And added bonus is that Grumblers are exposed & usually neutralized by the bright light of reality.

More to come, stay tuned.

Best wishes,

Pascal Dennis         E: pascal.dennis@leansystems.org

Innovation & Stratex Blocker #1

What’s the most formidable Innovation & strategy execution blocker? I’ve posed this question to senior leaders around the world. The consensus answer is…

What is a Silo?

A silo is a tower or pit used on a farm to store grain. The metaphor has evolved to mean a group of people who work independently of other people and other teams. A silo speaks its own language & culture, has its own goals methods, often disconnected from rest of the organization.

Are silos always bad? Not necessarily, in fact silos can help create & share profound knowledge. Silos can help build esprit de corps & mutual support in difficult fields including technology, engineering, design, medicine, and law.

The dark side manifests when the silo becomes cut off. Silos are flow-killers, disabling the lifeblood of innovation: flow of information, support, knowledge, and learning. When you have multiple disconnected silos lead times explode, and nothing gets built. The pejorative urban planning & development acronym BANANA (Build Absolutely Nothing Anywhere Near Anything) reflects the disabling power of silos.

Why Silos?

Silos form when a group of people develop their own language and way of working, usually based on shared training. My late father-in-law, the great Dr. Robert Guselle, who ran the biggest clinic in Ontario, often discussed medical silos and their deleterious effect on patient outcomes. Patients got stuck in a patient journey, and the longer they stayed, the more likely they were to get sicker. ‘Come in with one thing, leave with something else.’

When I asked Bob what causes medical silos, he said. “We spend eight or ten years together in this isolated tube called medical school. We work insane hours under extreme stress that few outside the medicine can begin to understand. We develop our own language, way of thinking & way of being. We're a tribe & we don’t trust other tribes.”

Medical silos have become much, much deeper. In 1950, when Dr. Guselle graduated Oncology comprised Surgery, and basic radiation- & chemotherapy. Nowadays, even sub-specialties have evolved into deep complex silos. Cancer surgery, for example, itself comprises multiple silos including MIS, robot-assisted, laser surgery, cryosurgery, and electrosurgery. The same phenomenon has occurred in other professions.

The great music producer & entrepreneur, Jimmy Iovine, says ‘Kids come out of school not knowing how to work or even how to talk to other specialties’ (see Rick Rubin’s Tetragrammaton podcast).

How Do We Dissolve and/or Connect Silos? Stay tuned.

Best wishes,

Pascal Dennis         E: pascal.dennis@leansystems.org

Space - Battles We Have to Win, part 5

 Ambidexterity is the leader’s Job One and comprises: 1) Protecting the core business with Lean/OpEx, and 2) Igniting new Growth using Digital methods. Ambidexterity does not come easy. Here is the 5^th in a series on the battles we have to win.

The five blockers are a syndrome - each reinforces the others.

The deadly risks of our day are Volatility, Black Swans, and Obsolescence. Doing nothing is our riskiest option. When the ocean is in furious flux, alertness, agility and speed are of the essence, and ambidexterity is their clearest expression.

Ignorance, Fear, Scatter, Guesswork and Space. These are the ‘battles’ we have to win. Today I’ll talk about Space, summarize key lessons in the series.

Space

Whether we’re protecting our core business with Lean/OpEx, or igniting new growth with Digital, we have to make space for transformation – physical, temporal, financial, strategic, cultural and psychological space. Otherwise, corporate antibodies are likely to shut us down.  Indeed, (infamously) between 70 to 90% of both Lean/OpEx, and Digital transformations fail to meet their targets. If we do not create space for change, the blockers usually win. If we do not protect that space, the blockers always win.

Physical, Temporal, and Financial Space

A core element of my innovation work (aka ‘Smart Growth’) entails building a ‘Showcase’ wherein a selected, capable, motivated, 3H team of high achievers demonstrates a new way of working – and produces kick-ass results. And so, we need a dedicated physical space (aka Maker’s Space, Learning Lab, Incubator, Accelerator, Innovation Hub) wherein the team & the rest of the organization can learn by doing. We also need to carve out time, and a dedicated budget. For example, Lean experimentation & growth hacking entail landing pages, ads, explainer videos and the like through which we test & validate our hypotheses. Building an ecosystem of providers is in my experience the best, quickest & most effective way to doing so.

Strategic, Cultural, and Psychological Space

Strategic space means our strategy and its physical expressions (Obeya, Control Tower, Team Boards and so on) explicitly outline our Innovation targets and activities. Our visual expressions of Strategy reflect our commitment to ambidexterity: the is dedicated space for 1) protecting the core business, and 2) igniting new Growth.  The latter usually entails visual management showing the purpose, and status of our Innovation portfolio.

Cultural and psychological space means that senior leaders and the Board tirelessly express their commitment to working in a new way. DBS Bank (often cited as the ‘World’s Best Digital Bank’) is a good example. The bank’s Board & CEO, Piyush Gupta, have been the living expression DBS’ winning logic: Close to the customer; 30,000-person startup; Digital to the core. I can confirm that team members across the organization understand & accept the winning logic.  (I’ve randomly asked a few dozen of them over the years)

Transformation Blockers are a Syndrome

Our five blockers comprise a ‘syndrome’, in other words, a pattern of symptoms that reflect a specific pathology. Each blocker reinforces the others, making change particularly challenging. For example, Ignorance triggers Fear, which triggers Guesswork, which triggers Scatter. And these in turn compromise the physical, temporal and financial space needed to work in a new way. And that’s why 70 to 90 percent of transformation efforts fail to meet their objectives.

It's a heck of a problem, but it can be solved. That’s why I’m writing these articles.

Best wishes,

Pascal Dennis         E: pascal.dennis@leansystems.org

In case you missed earlier blogs... please feel free to have another look….

Transformation - the Battles We Have to Win - Ignorance
Transformation - the Battles We Have to Win

Guesswork – continued

 In the 21^st century, ambidexterity wins. We must both protect the core business with Lean/OpEx and ignite new Growth using Digital methods. Here is the fourth in a series on the battles we have to win.

Dangerous corporate animals

Ignorance, Fear, Scatter, Guesswork and Space - these are our blockers. Today I’ll talk continue talking about Guesswork. The remedies I discuss apply to both protecting the core business with Lean/OpEx and to igniting new Growth.

Guesswork

Guesswork entails jumping to conclusions in the absence of data or expertise. Direct causes include a lack of data, and cultural or leader arrogance. Last time I talked about how to fill the data void with YODA. Today, I’ll talk about cultural or leader arrogance.

HIPPO & ZEBRA Management

I’m the highest paid person in the room. What I say goes, and everybody knows it. That’s the HIPPO’s mindset. Data, who needs it? Facts, eye-witness accounts, I don’t care. World War I generals like Douglas Haig, John French, and Luigi Cadorna are among history’s most infamous HIPPOs. Each has a room in the Military Hall of Shame, and each valued their self-image more than the lives of their troops. Do their descendants not afflict us still?

I have zero expertise but I’m really adamant (or arrogant). That’s the ZEBRA’s mindset. Some company cultures value brashness and aggression. Oligopolies and other protected sectors are immune to the consequences of disastrous decision-making, not unlike WWI generals.

Fake it till you make it has become a cultural meme. The idea is that if you act confident and competent in a situation, even when you don't feel that way, you will eventually develop the actual desired skills and qualities. Such a mindset that can help you push past self-doubt and help you grow. But at some point, it becomes outright dishonesty. And left unchecked, ‘fake it till you make it’ creates a Guess work culture - phony, superficial, and prone to disaster.

There are other dangerous animals in the corporate menagerie including Seagulls, WOLFs, YAKs, and RHINOs, but you get the picture.

Building Your Culture’s Immune System

‘No bozos, ever’ was a Steve Jobs mantra. I’ve been lucky enough to work with some uniquely successful executives, and their common refrain is ‘You have to get the right people on the bus.’ That’s a polite rephrasing of Jobs’ mantra, no? A company’s Human Resources team and system has two essential & related roles: 1) to hire, engage, develop, reward, and retain good people, and 2) to identify & remove HIPPOs, ZEBRAs, and other dangerous corporate animals.

Company culture is the responsibility of senior leaders and the Board. Radical transparency means we leave our rank at the door. Facts trump opinion and hearsay. No facts? Sit down, and do not come here unprepared again. Working in a great organization is like playing hockey in the NHL. If you can’t skate, pass, and shoot, you won’t be on the ice. But if you’re humble, tenacious, and love the game, great companies will help you grow and succeed.

In my next article, I’ll address the fifth deadly blocker: Space.

Best wishes,

Pascal Dennis         E: pascal.dennis@leansystems.org

Guesswork – Battles We Have to Win, Part 4

 In the 21^st century, ambidexterity wins. We must both protect the core business with Lean/OpEx and ignite new Growth using Digital methods. Here is the fourth in a series on the battles we have to win.

'Keep pressing buttons – something’s bound to happen."

Ignorance, Fear, Scatter, Guesswork and Space - these are our blockers. Today I’ll talk about Guesswork. The remedies I discuss apply to both protecting the core business with Lean/OpEx and to igniting new Growth.

Guesswork

Guesswork entails jumping to conclusions in the absence of data or expertise. Direct causes include a lack of data, and cultural or leader arrogance.

Filling the Data Void with YODA

How do we gather complete, end-to-end, and high-quality data in large complex organizations? YODA - we have to learn how to generate ‘your own data.’ Our management system is the key. Elite Lean organizations derive YODA from the daily, weekly, and monthly routines of Team Leaders, Group Leaders in operations roles, supplemented by capable support staff in Logistics, Finance, Quality and HR. The daily standard work (or ‘operating rhythm’) of a front-line Team Leader in a top-shelf Lean site will include regular walks around the zone with a checksheet generating the day’s Safety, Quality, Delivery and Cost data. This information flow animates the entire management system, including the senior level Obeya (‘Control Tower’), and is a thing of beauty.

Useful data is also available through connections with key support groups. For example, in a hospital critical infection rate data is obtainable from the Laboratories. (What’s frequency of these infections in the sample we send you each day? What other insights do they provide?’ Can you provide us with a regular report?). Similarly, in a complex logistics system, product damage can be tracked at critical loading and unloading locations. (Here’s our box damage checksheet. We’ll train your operators in how to use them, and what to look for). Technology such as sensors, drones, data analytics, and AI will augment our ability to develop YODA.

In the world of innovation and smart growth, we must learn how to develop YODA around our core customer journeys. Rapid, inexpensive experiments are the key, both digital (landing pages, ads, explainer videos) and analogue (e.g. Discover & Validation interviews, mashups mash-ups, pop-up stores).

A common failure mode is depending on a centralized, expensive, complex data system. (If we’re lucky we get some data at month-end). Is such data complete, high quality, and end-to-end? I don’t want to be misunderstood – such systems can be valuable, provided the IT & Operation teams work closely to confirm the data satisfies the user’s needs (what data, how often, to what users, through what user interface and so on). But can centralized data systems match the quality, insight, and timeliness or data gathered by people in the Gemba observing action in real time?

In my next article, I’ll address another key cause of Guesswork – cultural and leadership arrogance.

Best wishes,

Pascal Dennis         E: pascal.dennis@leansystems.org

Battles We Have to Win, part 3: Scatter

 We live in a volatile, uncertain, complex and ambiguous world. Deadly risks abound including ceaseless turbulence, obsolescence, and Black Swans. Here is the third in a series on the battles we have to win to survive and prosper.

What are the proverbial transformation ‘battles’ we have to win? Ignorance, Fear, Scatter, Guesswork and Space. Today I’ll talk about how to dispel Scatter. The remedies I discuss apply to both protecting the core business with Lean/OpEx and to igniting new Growth using Digital methods.

Scatter

Scatter means we are literally ‘all over the place’.  We cannot focus on what’s important and cannot trim unnecessary activity.  The Pareto principle is often cited but how well is it practiced? There is something in human nature that likes to push buttons, especially when doing so triggers the highly addictive dopamine cycle. Scatter has reached epidemic proportions in our screen-addled worlds, as documented by social scientists like Jonathan Haidt. Scatter is the deadly enemy of deep learning & genuine achievement.

Equating ‘busyness’ with effectiveness and/or importance is a modern disease.  In some cultures, “I had to work all weekend” is a badge of honor. The hyper-stressed professional who rarely sees her children, and the high-powered executive who is on his fourth marriage are modern cliches.

Is the root cause is a lack of self-awareness, combined with a lack clarity about the core questions of life and work? Who are we?  What do we believe in?  Where are we going? How will we get there?

Countermeasures to Scatter

Leadership: What you do is what you get

Disciplined leadership is the key remedy.  What you do as a leader – is what you get. People reflect the leader’s behavior.  If you are clear, focused, considerate & professional – that’s what you’ll get.  If your foggy, jumpy, and continually distracted by shiny objects (‘crow management’) – ditto.

Less is More – Pareto Thinking

Leaders at all levels must therefore practice a ‘Less is More’ mindset. ‘What are your top three problems and what are you doing about them?’ The marvelous phrase ‘Target, actual, please explain’ helps reduce the ‘blah-blah-blah’. Weave this into your tiered management system.  Repeat the phrase a few times & pretty soon your team members show up prepared.

Visual Management & Connected Checking

Your management system should comprise:

·       Clearly articulated Aspiration and Winning Logic – at each level

·       Concise stand-up meetings connecting the senior level ‘control tower’ (Obeya) with front line team boards.

·       Focused improvement work at each level aligned with Aspiration & Winning Logic

·       Clear, effective visual management so that you can see at a glance:

o   What should be happening?

o   What is actually happening?

o   What are the biggest problems?

o   What are we doing about them?

 

Daily Management Walks & System Audits

These requirements can easily be translated into a leader’s Daily Walk checklist. If each senior leader shares what they observe (say, on a shared board in the Senior Team Obeya), pretty soon you understand your company’s current condition. And if in your walks you reinforce the focusing principles & activities like those described above, you'll see less scatter, and more focused improvement.

Tenacity

Stick with it - Scatter is at epidemic proportions. It’ll take a few years to fully absorb & apply this stuff. Don’t get too high or too low - just stay the course you'll soon feel the power of alignment.

Best wishes,

Pascal Dennis         E: pascal.dennis@leansystems.org

In case you missed earlier blogs... please feel free to have another look….

Transformation - the Battles We Have to Win - Fear
Transformation - the Battles We Have to Win - Ignorance
Transformation - the Battles We Have to Win

The Battles We Have to Win: Fear

Here is the third in a series on the transformation battles we have to win. 

Doing nothing is the riskiest option. 

When the ocean is in furious flux, alertness, agility and speed are of the essence. Doing nothing is the riskiest option. In business the clearest expression of these qualities is ambidexterity – the ability to both protect the core business with Lean/OpEx, and also, to ignite new Growth using Digital methods.

What are the proverbial transformation ‘battles’ we have to win? Ignorance, Fear, Scatter, and Guesswork, and Space.

Today I’ll talk about Fear.

Fear

Transformation fatigue is a state of exhaustion, resistance & fear that employees experience when subjected to continuous change. Symptoms include a diminished capacity to cope with change, heightened stress and anxiety, and a general sense of apathy or numbness. 

When I launched our advisory service (in 2000) the Toyota Production System was all the rage. TPS was the ‘machine that changed the world’, and companies around the world were anxious to learn its secrets. The past decade plus, ‘Digital’ has supplanted TPS as the ‘killer app’. Indeed, I’ve spent this period learning & applying Digital methods in innovation hot spots. And now of course, AI has exploded into our world in much the same way as TPS and ‘Digital’ did. No wonder people are afraid!

How do we overcome Fear in our organizations? Here are some measures I’ve found to be helpful – both for protecting the core business and igniting new growth with Digital methods. Note: in the paragraphs below, I’ve focused on the ‘Igniting New Growth’ ‘swim lane’. The same activities & principles apply for ‘Protect the Core’, but the content is of course, different.

Countermeasures to Fear:

Senior Leaders:

Small Group Mentorship:

• Short focused lessons, practical activity, followed by applied homework
• Leaders learn by doing – in a safe environment

Executive ‘Forums’

·       Ecosystem meetups with Tech orgs and peers facing similar challenges.

·       Tech ‘deep dive’ workshops that provide Executives with a practical understanding of key innovation methods, thinking & technology.

·       Learning expeditions - explore prominent Tech ecosystems in innovation hot spots

·       Innovation projects (‘Showcases’): focused innovation projects that showcase new ways or working, and lead to effective commercial pilots.

Middle & Front-Line Leaders:

Practical Learning Academies

These entail boot camps wherein practitioners learn innovation fundamentals by doing. Design Thinking, Growth Hacking and Lean Experimentation are core curriculum elements. Key features:

• ·       'Centre of Excellence’: small team of practitioners who manage curriculum & network
• ·       Focused curriculum based on key learning gaps, and
• ·       Growing network of practitioners who share learning, problems and innovations
• ·       Multiple communication channels including regular meetups, study groups, and intranet

The Light Touch

The light touch is a friendly, relaxed, and funny way to doing things. Senior leaders set the tone & change is much easier when their language, affect & aura say, “It’s going to be alright. We’ll get through this together, and we’ll succeed beyond any possibility of doubt.”

I’ve been lucky enough to know such leaders & don’t wish to embarrass them by extolling their virtues.  Suffice to say, such cheerfulness is a necessary (though not sufficient) antidote to fear. You see such leaders at Boot Camps, Hackathons, kaizen events, new product launches, and the like. They tirelessly reinforce our core Values, Aspirations and Winning Logic. They exude, ‘everything is going to be alright.’

Best wishes,

Pascal Dennis         E: pascal.dennis@leansystems.org

In case you missed earlier blogs... please feel free to have another look….

Transformation - the Battles We Have to Win - Ignorance
Transformation - the Battles We Have to Win
Daily Management Walks - a Primer

The Battles We Have to Win: Ignorance

What's the leader’s Job One? 1) Protect the core business with Lean/OpEx, and 2) Ignite new Growth using Digital methods. Such ambidexterity does not come easy. Here’s the second in a series on the battles we have to win.

Doing nothing is the riskiest option.

The deadly risks of our day are Volatility, Black Swans, and Obsolescence. Doing nothing is our riskiest option. When the ocean is in furious flux, alertness, agility and speed are of the essence. And the clearest expression of these qualities is ambidexterity – the ability to both protect the core business with Lean/OpEx, and also, to ignite new Growth using Digital methods.

What are the proverbial transformation ‘battles’ we have to win? Ignorance, Fear, Scatter, Guesswork and Space. Today I’ll talk about Ignorance.

Ignorance

When I launched our advisory service (in 2000), the Toyota Production System was all the rage. TPS was the ‘machine that changed the world’, and companies around the world were anxious to absorb & apply its secrets. Toyota even opened its factories and shared its methods with the world. And yet, 70 to 90% of Lean transformations have failed to achieve their goals.

Digital Transformations also have failure rates exceeding 70%.  Will the results be any better for AI?

So, why is it so hard to absorb & apply new ways of working like ‘Lean’ or ‘Digital’ (or ‘AI’)?

Change is hard, life is hard.  In these tumultuous times, many people are just hanging on, and just showing up is a triumph. Awash in a sea of data, factoids and impressions, people understandably shut down, numb & exhausted.

Plato viewed the mind as a “wax tablet" which receives and retains impressions. One’s experiences are like drops of water that create self-reinforcing channels. The more experiences, information and data, the deeper the channels, and the harder it is to create new ones. Ignorance, seen in this light, is a shutting down, a closing off to new experiences. How does one stay open?

The challenge of leaders and learners is ‘stay young, stay foolish.’ I paraphrase Steve Jobs, of course, who famously celebrated the ‘crazy ones, the misfits, the troublemakers, the round pegs in square holes, the ones who see things different…”

So, how do we overcome Ignorance in our organizations?

For a start, we should hire people who score high on openness and who believe they have control over events in their lives (‘internal locus of control’). And we have to give our people the opportunity to learn.  Here are more detailed countermeasures. (Note: below I’ve focused on the ‘Igniting New Growth’ ‘swim lane’. The same activities & principles apply for ‘Protect the Core’, but the content is of course different.)

Countermeasures to Ignorance:

Senior Leaders:

• Small Group Mentorship:
• Short focused lessons, practical activity, followed by applied homework

(Pardon the plug; >150 senior leaders have completed my Protect the Core and Ignite New Growth programs).

Executive ‘Forums’

·       Ecosystem meetups with Tech orgs and peers facing similar challenges.

·       Tech ‘deep dive’ workshops that provide Executives with a practical understanding of key methods, thinking & technology.

·       Learning expeditions - explore prominent ecosystems in innovation hot spots

·       Innovation ‘showcases’: focused projects that showcase new ways or working, and lead to effective commercial pilots.

·       Key Enabler: Executive ‘air cover’ against corporate antibodies

 Middle & Front-Line Leaders:

Practical Learning Academies

These entail hands-on boot camps wherein practitioners learn by doing. Design Thinking, Growth Hacking and Lean Experimentation are core curriculum elements. Key enablers:

• ‘Centre of Excellence’: small team of practitioners who manage curriculum & network
• Focused curriculum based on key learning gaps,
• Network of practitioners who share learning, problems and innovations
• Multiple communication channels including regular meetups, study groups, and intranet

These are some activities that help dispel Ignorance. Next time, I’ll talk about Fear.

Best wishes,

Pascal Dennis         E: pascal.dennis@leansystems.org

#transformationblockers #businessambidexterity #Ignitingnewgrowth # businesstransformation #battleswehavetowin

In case you missed earlier blogs... please feel free to have another look….

Transformation - the Battles We Have to Win
Ambidexterity-in-practice